How Sandy Springs Friends School Increased Facility Revenue by 58% with Smart Facility Rental Software

The Challenge: When Your Facility Rental Platform Doesn't Understand Domestic Operations

Sandy Springs Friends School was using an overseas facility rental platform that looked good on paper—but in practice, it was costing them time, revenue, and headaches.

"The system was always down and full of bugs," recalls Stacie Gottlieb, Director of Auxiliary at Sandy Springs Friends School. "The communication was terrible, and they simply didn't understand how facility rentals work in the domestic U.S. market." Three Major Pain Points Emerged: System Unreliability Constant downtime disrupted their ability to accept reservations and process bookings from renters. Scheduling Conflicts Without reliable conflict detection, they regularly double-booked facilities—frustrating renters and losing potential revenue. Administrative Burden Staff spent over 20 hours per week manually managing bookings, payments, and coordination that the platform should have automated.

The Solution: Moving to a Facility Rental Platform Built for Schools

Sandy Springs Friends School switched to Subler, a facility rental software platform purpose-built for K-12 schools and nonprofits. The difference was immediate. Implementation was fast. Within one week, Sandy Springs was accepting payments, processing bookings, and running their complete facility rental program through Subler. "Over the course of a few weeks, we maximized our usage," Stacie recalls. Why Subler Made the Difference Deep Understanding of Facility Rentals Subler's team understands how school facility rental programs actually work in the U.S., not a one-size-fits-all international model. Full Customization The platform allows complete customization to fit Sandy Springs' unique operational needs—no forcing their process into a rigid platform.

Excellent Customer Support Quick response times and genuine partnerships meant issues were resolved fast, not lost in an offshore support queue. Value-Added Services Beyond the software, Subler helped with marketing strategy, renter acquisition, and customizations that would have cost thousands if outsourced.

The Results: 58% Revenue Growth and Major Time Savings

In just the first year with Subler, Sandy Springs Friends School achieved measurable, meaningful results: 58% Increase in Facility Rental Revenue Direct result of improved availability, marketing, and eliminating revenue-blocking technical issues 35+ Hours of Weekly Staff Time Eliminated 20 hours from facility management + 15 hours from operations, finance, and legal work Zero Double-Booking Conflicts Subler's conflict detection prevents scheduling disasters and protects customer relationships

What Changed in Operations Before Subler, Sandy Springs' team was stuck in a cycle of tactical firefighting—managing spreadsheets, chasing down payments, resolving conflicts, and handling administrative overhead. Now, they can focus on strategic growth. "We can now focus on scaling our operations rather than the tactical work," Stacie explains. The freed-up time—35+ hours per week across the organization—allows them to pursue new revenue opportunities, improve renter experiences, and focus on their school's mission.

The Bottom Line: A Recommendation for Schools Considering Facility Rental Software

When asked if she'd recommend Subler to other schools evaluating facility rental platforms, Stacie's answer was clear: "If you're evaluating facility rental platforms, Subler is a must. We saw 58% revenue growth in the first year, eliminated 35+ hours of weekly administrative work, and—just as importantly—we're partnering with a team that genuinely understands how schools operate." For schools and nonprofits struggling with outdated facility rental systems, overseas platforms that don't understand domestic operations, or manual processes eating up staff time, the choice is clear: modern facility rental software can transform your revenue and free your team to focus on what matters.

Ready to See Similar Results?

Schedule a demo with Subler today to see how a modern facility rental platform can transform your school's or nonprofit's operations. Discover why schools across the country trust Subler to manage their facility rentals, payments, and scheduling. Visit getsubler.com or contact our team for a free consultation.