Asset management
Asset management software for school facilities
Know what you own, where it is and when it needs attention. Track equipment, building systems and furniture across every campus.
- Service history on every asset
- Warranty and lifecycle tracking
- QR tags for quick lookups
Rooftop HVAC Unit 3
Science Building · Asset HV-0031
Warranty
Until Aug 2027
Last service
Oct 2, 2026
Next PM
Jan 2027
Repair history
What is school asset management?
School asset management means keeping track of the equipment and building systems a school owns — from HVAC units and bleachers to projectors and mowers — along with where they are, what condition they’re in and what they cost to maintain.
Subler connects that record to work orders and preventive maintenance, so every repair adds to the asset’s history automatically.
Built for
- Facilities and operations directors
- Business offices and CFOs
- IT and AV teams
A complete record of every school asset
Asset registry
Catalog assets by building, room and category with photos, serial numbers and custom fields.
QR code asset tags
Scan a tag to pull up an asset’s details or submit a work order against it.
Automatic service history
Every work order and inspection is logged to the asset it was done on.
Warranty and lifecycle tracking
Track warranties, expected life and replacement dates to plan capital budgets ahead.
Maintenance cost tracking
See labor and parts spent on each asset to decide whether to repair or replace.
Reports for budget planning
Export asset lists and maintenance spend for budget meetings and board reports.
How asset tracking works in Subler
Catalog
Add assets building by building, with location, photos and purchase details.
Connect
Link assets to maintenance schedules and work orders.
Plan
Use history and lifecycle data to budget for repairs and replacements.
Asset management FAQ
Know everything your school owns.
See Subler’s asset management in a 15-minute demo.